Using Items on Order

1. When you first enter the Items on Order option a Select An Option window appears. The following choices display: EXIT, Inventoried Items, Non-Inventory Items.

• EXIT – Select EXIT to exit and return to the Purchasing menu.
• Inventoried Items – Select Inventoried Items to run the report for inventoried items that are on open purchase orders.
• Non-Inventory Items – Select Non-Inventory Items to run the report for non-inventory items on open purchase orders.

2. Once you select this option, a Select An Item First Digit window will appear. Select the appropriate first digit item that you want to inquire about. Continue in this manner for all digits so that you may indicate to the system exactly what you are inquiring about. You may also enter an item maskA mask is used to conduct a wild card search. Visually a mask is represented by a series of forward slash marks (///), sometimes with a letter, letters, or number(s) preceding it (1/// or AB///). For example, if you enter ////////, this indicates that you want to list all items defined in the system. If you enter in 1//1//1/, this indicates that you want the system to list items that have the digit "1" in those locations. to select all items.

3. After selecting an item mask for the inquiry, a Select A Sort window will appear allowing you to select one of the sorting sequences:

• Expected Date – Select Expected Date to sort by the expected purchase order arrival date.
• Item ID – Select Item ID to sort by item ID.
• PO Number – Select PO Number to sort by purchase order number.
• Vendor ID – Select Vendor ID to sort by vendor.

Make your selection and press Enter.

4. The system will display all outstanding inventory purchases that have not been received. The following information is displayed:

• Item ID – The item ID
• Item – The item name for the item on the purchase order or description line on the other purchase order
• Vendor – The vendor code for the purchase
• Number – The reference number assigned to this purchase
• Ordered – The date the item was ordered
• Expected – The date the item is expected to arrive, the expected quantity, and unit of measure, based on the invoicing unit of measure
• Cost – The cost of the item.

Command options will appear allowing you to print or exit the option.

• Print(X) – Select Print(X) and command options will appear allowing you to print or choose from a set of other print options.
• Exit – Select Exit to exit the option.

Note: If the system cannot locate any outstanding inventory items that have not been received, the message line displays “Nothing found to display!!! Press Space Bar”.

Use the following Available Actions link for further information.

Security Required : Purchasing - Purchasing Inquiry